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Students

Order official transcripts

After receipt of the completed form and payment, please allow one week for processing if you are submitting your transcript request through the Registrar's Office at the University of Waterloo.

If you are a Graduate Student (Master's, PhD), please visit the Graduate Studies website for ordering official transcript information.

Click "Order through OUAC" below for information about electronic transmissions from the University of Waterloo to an Ontario university, teacher's college, medical school, or law school (Monday to Friday daily processing, except during the Christmas holidays).

Note: Ontario College Application Services (OCAS) does not accept paper transcripts. Please see "Order through OUAC" below.

Cost

Submit $10.00 (includes gst) for each copy. Please also include additional costs if requesting that your transcripts be forwarded by:

Method of payment

Order by mail

Requests for official University of Waterloo undergraduate transcripts must be accompanied with the appropriate payment. Cheques should be made payable to the "University of Waterloo." Please send us a letter and include the following information or print the Undergraduate Transcript Request (pdf). If you require only a University of Waterloo graduate transcript (Master's and PhD plus a University of Waterloo undergraduate transcript), please use the Official Transcript Request Form - Graduate Studies (pdf).

If your current Surname is different from your Previous Surname (your Surname when you were last registered at the University of Waterloo) and you would like to have your current Surname appear on your University of Waterloo record and official transcript(s)

Current Surname
Previous Surname
Given Names
Date of Birth
University of Waterloo Student ID Number
Faculty of last attendance
Division at last attendance (undergraduate or graduate)
Total number of transcripts ordered
Distribution

Name and address to whom transcripts are being sent
Number of transcripts
Special mailing instructions i.e., sealed envelope(s)

When the transcripts should be mailed out

As soon as possible
When final examination results are available
After convocation (spring or fall)

Student's Signature
Date

Mailing address

University of Waterloo
Office of the Registrar
Attention: Transcripts
Waterloo, On N2L 3G1

Note

  1. No receipts will be issued for payments received. Overpayments are not refundable.
  2. A secure mail drop facility is available to allow students and others to deposit requests and payments from 7:00 a.m. to 7:00 p.m. when Needles Hall is open.

Order by fax

Requests for official University of Waterloo undergraduate transcripts may be faxed if you complete the Undergraduate Transcript Request (pdf). If you require only a University of Waterloo graduate transcript (Master's and PhD plus a University of Waterloo undergraduate transcript), please use the Transcript Request Form - Graduate Studies (pdf) and use the fax number provided on this form. Make sure you provide us with your Mastercard or Visa number, expiry date, cardholder's name, and cardholder's signature. We regret that your request will not be processed should you fail to provide us with all of this information. Please see the form for additional costs if applicable. The Registrar's Office fax number is 519-746-2882.

If your current Surname is different from your Previous Surname (your Surname when you were last registered at the University of Waterloo) and you would like to have your current Surname appear on your University of Waterloo record and official transcript(s)

Current Surname
Previous Surname
Given Names
Date of Birth
University of Waterloo Student ID Number
Faculty of last attendance
Division at last attendance (undergraduate or graduate)
Total number of transcripts ordered
Distribution

Name and address to whom transcripts are being sent
Number of transcripts
Special mailing instructions i.e., sealed envelope(s)

When the transcripts should be mailed out

As soon as possible
When final examination results are available
After convocation (spring or fall)

Student's Signature
Date

Order in person

The Registrar's Office is located on the second floor of Needles Hall. You can drop off a completed Undergraduate Transcript Request form. Our office is open 8:30 am to 4:30 pm, Monday to Friday, excluding statutory and University holidays.

The Graduate Studies Office is located on the second floor of Needles Hall, Room 2072.

Directions and map

Order through OUAC if you are applying for undergraduate studies at an Ontario university, teacher's college, medical school, or law school

If you are attending or have previously attended undergraduate studies at the University of Waterloo, you can request transcripts using the PDF version of the OUAC Transcript Request Form (pdf) or on-line by logging in to the "Review and Change Your Completed Application" system at OUAC. By completing the Transcript Request Form via the on-line "Review and Change your Completed Application" system or by sending the Transcript Request Form to the OUAC, along with the applicable fees, you give the OUAC permission to electronically request and receive your grades from University of Waterloo and transfer them to the universities you have selected. University of Waterloo processes electronic requests daily, Monday to Friday, except during the Christmas holidays.

Note: If you are an Independent Studies student, you should order your official transcript(s) directly from the Registrar's Office at Waterloo so that the accompanying letters can be attached to your transcript(s).

What if I have been a graduate and undergraduate student at Waterloo? OR What if I have been a graduate student only at Waterloo?

If you have been registered in both graduate and undergraduate studies or graduate studies only (non-degree grad, qualifying, masters or PhD) at the University of Waterloo, transcripts should be ordered through the Graduate Studies Office or gradoffice@uwaterloo.ca.

Transcript by Courier

Requests for official University of Waterloo undergraduate transcripts may be couriered if you complete the Undergraduate Transcript Request (pdf). Make sure you provide us with your Mastercard or Visa number, expiry date, cardholder's name, and cardholder's signature. We also require the recipient’s address, full name and phone number. We regret that your request will not be processed should you fail to provide us with all of this information.

Please see the form for additional costs if applicable. 

NOTE: Undelivered couriered transcripts will be destroyed and not returned to the University of Waterloo. Please contact the courier to make further arrangements.

When are undergraduate transcripts available for pick-up?

Undergraduate transcripts are normally available for pick-up in the Registrar's Office one week after receiving payment and the completed form.